Stores and Purchase

  Stores 

1) Stock controls

  1. Min and Max stock to be maintained: for maintaining optimum stock in order to restrict the surplus funding.
  2. Management of surplus and scrap: Effective management of available recourses.
  3. Control on indent : In order to avoid surplus stock
  4. Stock registers: to keep the stock balance and book balance in track.
  5. Bin card system : to keep the proper accounting of issues and stock.
2) Indenting system: To keep the healthy in flow of required material to any project it is mandatory to maintain said procedures.

  1. Entry of Detailed specification and other detailing to be accorded.
  2. Approvals of the Competent Authority
  3. Follow up of delivery and inform to indenter in this regard.  
3) Issues methodology  To keep the material out flow in control at  any project it is mandatory to maintain said procedures.

  1. Issue vouchers
  2. Up dating the issues in stock/ bin card
  3. Delivery of met in counter or in field  
4) Documentation to maintain the stores dealing in order at  any project it is mandatory to maintain said procedures.

  1. Intimation in respect of issue authority
  2. Stock inventories
  3. Pending indents
  4. Rejection note.
5) House keeping or maintain safe working condition at stores of  project it is mandatory to maintain said procedures.

  1. Stacking
  2. Approach
  3. Segregating

Purchases

1) Vendors : for standardising and control of the material suppliers management for proper Q M S in purchase deal the said procedures to be accorded

  1. Vendor’s reg and re validation.
  2. Maintenance of relation.
  3. Clarity in payment
2) Knowledge should be updated in the said parameters

  1. Purchase material Quality and Spec
  2. Market rate and trend
  3. Material inventory.
  4. Budget of the company 

To keep the effective purchase management in company.
3) Documentation:  to maintain the Purchase dealing in order and any references in future at  any project it is mandatory to maintain said procedures.

  1. Purchase order
  2. Follow up
  3. Rejection notes and black listing the vendors
4)Tracking To keep the in time delivery of required materials  at  any system it is mandatory to maintain said procedures.

  1. Responsibility of Delivery of goods
  2. Adherences to requirements
  3. Segregating